CSUBUY Procure to Pay [P2P]
The CSUBUY P2P system aims to automate and simplify ordering, receiving, and paying for goods and services, consolidating data and processes into a single integrated platform. CSU has accelerated the rollout to all remaining campuses including SJSU.
What is Procure to Pay?
Procure to Pay [P2P] is a strategic, standardized process that allows for the elimination of manual touchpoints and steps resulting in efficiencies through automation, risk mitigation and cost savings for the California State University.
The P2P process consists of:
- Shopping: Guided shopping with discounted pricing
- Requisitioning: Easy checkout for purchase requests
- Ordering: Electronic distribution of purchase orders to suppliers
- Receiving: Acknowledging the receipt of goods and services
- Invoicing: E-invoicing with visibility into payment approvals and status
- Payment: Minimal touchpoints for payment of goods & services
Why we are doing CSUBUY P2P
CSUBUY P2P is a CSU-wide system that helps campuses streamline ordering, receiving, and paying for goods and services, all through a unified and workflow-based system. Go-live is scheduled for January 2026.
Why it benefits your department
- Streamlined processes with standardized forms and workflows across all campuses
- Centralized supplier database for easier vendor access and management.
- Full visibility into request workflows, including backup documentation, comments, and communications
- Automation that reduces manual tasks and saves time
- Increased buying power through system-wide supplier negotiations for better pricing
Key Implementation Activities at SJSU
| Activity | Dates | Responsible Party/Parties |
| Supplier Onboarding | August 2025 to Go Live & Continuing | CO project team |
| User Acceptance Testing | Sept. 8 to Oct. 24, 2025 | Campus project team |
| CSU-wide Demo Sessions | Sept. to Oct. 2025 | CO project team, campus teams, department users |
| CSU-wide Open Town Hall | Nov. 3, 2025 | CO project team, campus teams, department users |
| Campus Engagement; Cutover Preparations | Dec. 2025 to Jan. 2026 | Campus project team; department users |
| SJSU End-User Training | Jan. to Feb. 2026 | Campus project team; department users |
| Go Live for all new transactions | Jan. 26, 2026 | All |
| Last day to submit requisitions via FTS | Feb. 6, 2026 | Department users |
| Hypercare Support | February-March 2026 | Campus project team |
| Last day to submit an invoice for legacy POs | Mar. 30, 2026 | Department users |
Campus Project Team
- Sara Bonakdar - AVP Strategic Business Services
- Shauna Rios - Senior Director, Finance Support & Innovation
- Kim Gamblin - Associate Director of Procurement to Payment Services
- Amy Chan - Sr. Business Analyst, Finance Support & Innovation
- Miguel Robles - Contract Manager, Procurement
- Sara Tipton - Lead Payment Services Analyst
Campus Communications
CSUBUY P2P Readiness Assessment Results & Training Launch [Jan 8, 2026]
On Behalf of the CSU: CSUBUY | 20 Days Left Before Go-Live! [Jan. 6, 2026]
CSUBUY Readiness Assessment – Informing Training & Support [response period closed]
P2P|Countdown to CSUBUY P2P Go-Live - January 26, 2026 [Dec. 4, 2025]
Reminder: CSUBUY Town Hall Monday, November 3, 2025 [Oct. 31, 2025]
Campus Notification: 3-Month Out Communication [Oct. 20, 2025]
Campus Notification: Supplier Invites Going Out [Oct. 3, 2025]
CSUBUY 4-Months Out Communication [pdf] [Sept. 16, 2025]
Invitation to CSUBUY P2P Live Demo Series [Aug. 4, 2025]
Announcement of Implementation of CSUBUY Procure-to-Pay [P2P] System [Apr. 25, 2025]
Resources
CSUBUY P2P Training
End-user training and support sessions begin on the go-live date, Monday, January 26, 2026, and continue throughout the month of February.
SJSU staff and approving officials involved in department purchases are encouraged to attend live sessions or to view recordings once available.
Documentation and Videos
DOA Structure for SJSU based on CSU Delegation of Authority Standard
CSUBUY P2P Demo Recordings [Panopto requires SSO authentication]
Note: These demo sessions were previews of the new P2P system.
CSUBUY P2P Demo Presentation Slides
Each presentation PDF contains a standard overview, its demo agenda, and the campus contact list.
For Campus Users
- Demo- Shopper and Requester 8/4/25 [pdf]
- Demo- Workflow and Approver 9/22/25 [pdf]
- Demo- Change Orders and Carts 10/1/25 [pdf]
- Demo- Vouchers and Receiving 10/8/25 [pdf]
For Compliance Approvers
CSU
CSU Systemwide Supplier Resources [step-by-step instructions for suppliers to register and manage their profiles in CSUBUY P2P]
Questions
If you have questions about the implementation of CSUBUY P2P at SJSU, please contact University Chief Procurement Officer Sara Bonakdar [sara.bonakdar@sjsu.edu].
